IDEA launch
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IRUSA
IDEA
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Executive Summary
Overview
Gates
3
Phases
Workstreams
Tasks
1
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Timeline
Calendar
Budget
Reports
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Operations
41
tasks
33
To do
4
Doing
4
Done
1
overdue
10% done
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Task
Workstream
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Due
Foundation
4/22
Add Task
Define meeting duration standard (25/55 minutes to allow breaks)
Operations
LE
Lucien Etori
Normal
Done
Jul 22
Validate gate status and inventory all open items
Operations
OS
Omar Salah
High
In Progress
Jul 28
Confirm daily 15-minute core stand-up schedule (priorities, blockers, approvals)
Operations
MA
Mohamed Ali
High
Not Started
Jul 28
Confirm interim marketing team mandate and three-day office cadence
Operations
OS
Omar Salah
High
Not Started
Jul 28
Confirm three-day office mandate (Mon/Wed/Thu — Omar, Mohamed, Bushra)
Operations
OS
Omar Salah
Critical
Done
Jul 28
Prepare board decision package — executive summary + simplified board deck
Operations
BS
Bushra Salah
Critical
Not Started
Jul 31
Prepare three budget scenarios (Lean / Recommended / Accelerated) for board
Operations
F
Finance
Critical
Not Started
Jul 31
Establish weekly executive checkpoint (decisions, red risks, budget, timeline)
Operations
OS
Omar Salah
High
Not Started
Jul 31
Establish weekly integrated planning meeting (Marketing, FD, Programs, DEA, IT, Finance)
Operations
MA
Mohamed Ali
High
Not Started
Jul 31
Establish 30-minute department clinic schedule (Marketing + department owner — Finance prioritized)
Operations
MA
Mohamed Ali
Normal
Not Started
Jul 31
Document intake and triage process (accept / clarify / schedule / combine / decline — 1 business day)
Operations
MA
Mohamed Ali
High
Not Started
Jul 31
Set up ClickUp intake board for all marketing requests
Operations
MA
Mohamed Ali
High
Not Started
Jul 31
Team weekly planning (Sundus and/or Mariam)
Operations
Assign
Normal
Not Started
Aug 1
Management bi-weekly check-in (Mohamed and/or Bushra)
Operations
MA
Mohamed Ali
Normal
Not Started
Aug 1
C-suite monthly reporting cadence (Omar and Lucien as primary POCs)
Operations
OS
Omar Salah
Normal
Not Started
Aug 1
Establish approval model matrix — content type → required approvals
Operations
MA
Mohamed Ali
High
Not Started
Aug 1
Document service-level agreements (SLAs) for all request types
Operations
MA
Mohamed Ali
High
Not Started
Aug 1
Define prioritization scoring model (legal necessity, revenue impact, fixed date, audience reach, strategic alignment, effort, dependency risk)
Operations
MA
Mohamed Ali
High
Not Started
Aug 1
Weekly reporting template (shipped work, next 7-day plan, requests status, budget, performance, decisions, risks)
Operations
MA
Mohamed Ali
Normal
Not Started
Aug 1
Budget envelope and procurement authority
Gate G7
Operations
Assign
Critical
In Progress
Aug 14
Launch date lock — September 14, 2026 confirmed
Gate G8
Operations
Assign
Critical
Done
Aug 14
Lock launch date and define go/no-go criteria
Operations
Assign
Critical
Done
Aug 14
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name
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task
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subtask
Build Readiness
0/6
Add Task
Define consolidated feedback process (no serial, conflicting review chains)
Operations
MA
Mohamed Ali
High
Not Started
Jul 24 – Aug 1, 2026
No-production-without-brief rule — enforce named owner, final brief, approver, due date, source materials
Operations
MA
Mohamed Ali
High
Not Started
Jul 23 – Aug 1, 2026
Tag reusable assets; archive all shipped work with naming convention
Operations
MA
Mohamed Ali
Normal
Not Started
Aug 10
Establish analytics and tracking confirmation step before any release
Operations
YS
Yamen Selim
Normal
Not Started
Aug 10
Create master campaign calendar and send conflict checker
Operations
BS
Bushra Salah
High
Not Started
Aug 2 – 10, 2026
Assign operational rebrand lead for each office
Operations
Assign
Normal
Not Started
Aug 17
Add Task
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name
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task
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subtask
Controlled Transition
0/5
Add Task
On-call coverage plan for Sept 14 launch day
Operations
MA
Mohamed Ali
High
Not Started
Aug 26 – Sep 7, 2026
War room staffed, issue log live, communication bridge ready
Operations
MA
Mohamed Ali
Critical
Not Started
Sep 1 – 10, 2026
Launch war room setup — staffed, issue log live, executive pulse reporting
Operations
MA
Mohamed Ali
Critical
Not Started
Sep 2 – 10, 2026
Go/no-go checklist reviewed and signed off
Operations
MA
Mohamed Ali
Critical
Not Started
Aug 25 – Sep 12, 2026
Post-production lessons log — performance and learning capture for all major launches
Operations
Assign
Normal
Not Started
Sep 21
Add Task
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name
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task
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subtask
Public Launch
0/3
Add Task
Update rollout plan in repository with Sept 14 re-baseline and three-bucket structure
Operations
MA
Mohamed Ali
High
In Progress
Jul 22
Share executive readout draft with Lucien for feedback
Operations
YS
Yamen Selim
Critical
Not Started
Jul 25
Executive readout — three-bucket summary page (for Friday board meeting)
Operations
YS
Yamen Selim
Critical
In Progress
Jul 25
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name
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task
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subtask
Stabilize
0/4
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Success thresholds monitoring (go/no-go limits for downtime, failed payments, cancellations, deliverability)
Operations
MA
Mohamed Ali
High
Not Started
Sep 1 – 14, 2026
Daily executive dashboard — donations, site health, support volume, sentiment
Operations
MA
Mohamed Ali
High
Not Started
Aug 25 – Sep 14, 2026
Weekly executive performance dashboard (work shipped, next-week plan, budget, campaign metrics, risks)
Operations
MA
Mohamed Ali
High
Not Started
Sep 4 – 21, 2026
Regional office leads check-in + asset adoption audit
Operations
MA
Mohamed Ali
Normal
Not Started
Oct 15
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name
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task
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subtask
Sustain
0/1
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Brand adoption audit — lessons learned
Operations
MA
Mohamed Ali
Normal
Not Started
Oct 15
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name
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task
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subtask
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